Teams Migration Checklist – Top 9 Considerations before Teams Migration

Microsoft Teams Migration checklist is quite handy to ensure that there are no glitches in the process even if you are opting for a great Microsoft Teams migration too. If you are opting for a heavy migration involving huge data or a large number of users, being prepared with a Teams migration checklist beforehand will make your migration experience a lot better. Let’s get to know the elements your Microsoft Teams Migration Checklist must comprise of for great results with no risks and best outcomes.

Quick Checklist to Teams Migration 

1. Preplan

Preplanning is always a good idea before undergoing Teams migration. As soon as you give a heads up for migrating to Teams, make sure your source and destination are ready to undergo the process.

You need to make sure that you have a licensed Microsoft Teams with the users set up before you initiate the migration process.

All the critical situations need to be pre-assessed so that we are aware of what may occur during the migration process.  Also, keep backup plans handy to substitute the usage of the Teams platform during the migration duration so that you suffer no losses if some emergency usage comes up during the process.

2. Maintain admin accounts to monitor the migration process.

The migration tool takes care of the aspects of the migration process successfully but keeping a check on it manually always helps. Create dedicated admin accounts beforehand on the source and destination platforms to help you easily track them. The advantage of real-time monitoring and assessment can never be over-ruled and thus, if you opt for keeping a check on the migration process from your side too, it will ensure added efficiency.

3. Restrict Teams usage during migration to prevent data alteration

Teams usage during migration can result in data alteration that might lead During Teams migration, each aspect such as users, group names, channel permissions etc. needs to be taken care of. Migration of custom settings and permissions requires a non-altered environment to set everything right.

Preventing the users from using or updating the Teams while the migration process is going on will prevent any unwanted alterations to the Teams and channels after the migration process is accomplished.

4. Resolve duplicate names

The source and destination might have few commonly named users or groups. These may or may not be intentionally same and might have different permissions sets or purposes. If you find same-named group names in the destination that you might not like to be merged to the new one, making little changes in their names can be a quick and easy fix.

Using our Saketa Teams migrator, you will have the ability to give the teams a new name before migrating them to the destination using the tool itself.

5.Make a list of Users to be mapped

The source might bring along some orphan users who are present in the source but not in the destination. In such a case, Microsoft teams best practices include a bit of offline work on your part too to tackle any rare case of a technical glitch. It is recommended to maintain a personal checklist too to serve in an event of an emergency.

With the help of User and Group mappings in the tool, you can map Unresolved users with a valid destination user.

6. Devote enough time for Migration

Teams Migration might be tricky and time taking. As it is continuously used by so many users, its database keeps changing at a very high frequency. Thus, syncing it might take some time. It is quite important to make sure that all the collaboration activities are halted, and the migrator gets enough free time to carry on the migration process successfully. And then, plan to proceed to the Teams deployment checklist.

7. Go for a Migration Patch Test

It’s always a good idea to have a pre-estimation of the process that you are about to undergo. It is always recommended to go for a patch test using a smaller Team so that estimating important factors such as the time required and other minor technical glitches can be estimated beforehand and we are well prepared for them when we face the elevated version of the same during the real-time migration.

8. Prefer one-time migration

Due to such a large number of users, the content stored in the Teams database repository keeps on changing at jet speed. Therefore, partial migration is highly discouraged as it is sure to cause data loss due to the changing time frame of migration for each of those migration sections. Instead, find a suitable time, maybe a long weekend, and schedule the entire migration at a single go.

9. Do a post-migration check

After the migration is successfully done, give it a little time to sync and then, go for a post-migration check. If you find any irregularities, it can be sorted out before your users get access to Microsoft Teams again.

Here was our Teams migration list. Did we miss out on any point? Do let us know yours!