SharePoint Migration Risks management dictates the success of SharePoint Migration projects to a large extent. Just need to strategize it properly to improve user experience and have a hassle-free migration
SharePoint Migration and its RisksMigration simply refers to the process of transfer of data from either an on-premise version or an older version of SharePoint to a new version. SharePoint migration is the need of the hour for every organization that wish to stay up in this competitive environment. You just need to strategize it properly and improve the user experience to many folds. But we also need to be aware that if there is any mismanagement or planning error, it might lead to the risks of data corruption or data loss. Therefore, risk management becomes an obligatory measure. We must take up the complex task of making our system able enough, to identify, assess, and minimize risks, thus reducing losses. It might include processes such as accessing the severity, monitoring and mitigating risks whenever they arise.
Strategization Before Migration
Risk AssessmentThis is the foremost step for Risk Minimization. In this step, we evaluate the current environment and define if migration will be suitable. Once this is done, the ranking of data according to their importance is to be undertaken, so that we can prioritize the data during migration. We need to have a detailed knowledge of all the technical glitches that might occur and the problems that might arise due to the versatility of data or its other security and sensitivity specifications. Business Environment risks can be difficult too as our risks do rely upon the business and customer needs, personnel skills, organizational structure and shifting strategies. Also, we need to beware of risks due to people, be it employees, customers, partners or outsiders which might include internal security breach and external hacking.
SharePoint Pre-migration checkSharePoint Pre-migration check ensures that we detect and eliminate copies, broken or obsolete content. These issues if not sorted out before migration, can make the process time consuming and erroneous. It is a read-only step, but with much significance. It detects all the potential errors and lists them with suggested solutions. SharePoint Pre-migration process checks for the following:
- Access Rights: This ensures that whether there are proper rights on the part of the administrator to conduct the migration.
- User profiles and groups: It gives a pre-image of how users and profiles will be mapped when they will be transported to the new destination. It will define how much access each person will get and whether it is symmetric to the source platform.
- Site architecture and features: Features specific to the sites such as templates, languages, quotas, navigation etc. are checked and listed properly so that after migration occurs, there are no missing cases. And even if missing cases happen, we can easily detect it.
- Metadata Present: All the metadata present in the source are detected, analyzed, backed up and kept in the record so that after the migration is finished, all the previous conditions in the source can be replicated in the destination site. And, in case of any missing metadata, they can either be restored by using the backup of the metadata or re-migration of that particular metadata can be run.
- Unsupported features: Whenever a new version of SharePoint is introduced, some new features are included in it and few old ones are discarded. New features are always welcomed, but our old source is habituated with the features of the old SharePoint version. As a result, some files using features discarded in the next version of SharePoint might face some problems and the need to fit them within the new setup might arise. Pre-migration gives the premonition about this post-migration emergency and suggests solution to it.