SharePoint governance has always been among the most misunderstood aspects of SharePoint administrations. There exist a number of SharePoint Governance myths that can make your SharePoint Governance Plan Template work or fail if not cleared out on time. Here we are on a mission to help you bust these SharePoint governance myths for you to enjoy a much better SharePoint experience!
Top 11 Myths Disrupting the Perfect SharePoint Governance Plan Template
Myth #1: Only the Executives and top-level managers should be responsible
Not necessarily. The people with maximum SharePoint knowledge and experience should be teamed up to create the governance plan. That’s usually the IT department.
Myth #2: Have A Centralized and Advanced SharePoint Governance Plan Template
Not true. The Governance plan needs to depend on the size of your organization rather than any fixed formula. SharePoint environment, your goals and the number of users are defining factors. Depending upon the basic SharePoint needs, following a few simple guidelines will do the job.
Myth #3: Make A One-time Governance plan, No revisions required
Not true. A SharePoint Governance Plan needs to be ever-evolving according to organizational needs. A Governance plan isn’t meant to be placed on a shelf as a trophy. It should constantly be adapted to the requirements of your users and your evolving SharePoint architecture. It’s knowing to choose a format that permits real-time changes from multiple users, like a wiki page.
Myth #4: SharePoint Governance Plan must convey Do’s and Don’ts to people
Not at all. the aim of the plan is to guide people to use SharePoint so on the benefit the organization. It’s immensely important to possess all of your people to understand that. User adoption and user education are key to successful governance.
Myth #5: Create SharePoint roles that suit the employees
Don’t attempt to adapt your roles to your existing team – that’s not the purpose. Create the roles defining your SharePoint goals. If you currently don’t have enough staff to fill all the roles, it’s okay to leave them empty until you discover the proper people to try to them.
Myth #6: Every Major SharePoint role should be the responsibility of a particular user
This is not true. everyone within the organization can fill quite one role. If an individual is competent enough to hold out the duties of quite one role, there’s no reason why he or she shouldn’t. Many organizations follow it and it works for them as well.
Myth #7: Industry-defined SharePoint templates are a must
Searching through the vast cyberspace of the web , you’ll encounter many expert sites offering information architecture templates. But there’s no requirement to blindly follow such advice or to define your architecture a bit like everybody else does. the foremost important piece of recommendation we will offer you is: know your organization’s goals and plans and build your own architecture accordingly.
Myth #8: The architecture, once built, won’t change
Not true. the knowledge architecture, a bit like your SharePoint environment itself, may be a live structure that needs constant adaptation. Moreover, you ought to build your information architecture to be scalable. It should be ready to grow and accept new sorts of content.
Myth #9: The more content types, better engagement
Surprisingly, this is often not true. it’s believed that four to 5 options are optimal for users. If you give them too many options, it’s going to cause user frustration or maybe errors.
Myth #10: You have got to fit your needs into any one of the SharePoint templates
SharePoint templates serve only as a framework of how you’ll build your site if you so choose. But you’ll also create your own template if predefined templates don’t fit your needs. When it involves creating customized templates, knowing your users’ real needs is half the work done. Here’s why site planning is important.
Myth #11: The more SharePoint policies, the better
The reverse is true. The minimum number of policies gives a better outcome. Fewer rules make it easier for users.
These were some of the major SharePoint governance myths. Have more? Let us know in the comments.