Top Metrics to Measure SharePoint Data Migration Success

Any client looking to plan for a SharePoint Data Migration is often accompanied by questions such as
How fast can the content be migrated? Would it be safe? Would the migration downtime bring me a loss? What if it fails?
While these are important questions that must be addressed before choosing your SharePoint Data Migration tool, a better approach might be to just explore how efficient the migration process be planned and executed. Let’s delve into some factors that will define how efficient your migration process can be and the parameters to determine its success.

SharePoint Data Migration Efficiency Indicators

While the migration quantity might be quite important, choosing the correct migration time and speed plays a major role in SharePoint migration success determination.  These data can be of great help to plan and optimize the whole migration process in the most effective way possible. While we at Saketa have run many test migrations in order to ensure the perfect results to our clients and have been improving each Version of our SharePoint Migration Tool to fit in every kind of emerging scenarios, applied uniformity cannot be established in every migration project. In such a condition, we cannot prototype the migration performance across different environments. This leads to a Success determination strategy based on important migration parameters instead:

Migration Speed

Be it any kind of migration, from our years of migration experience, we know a number of common factors that affect the data migration project speed:
  • Basic Content to be migrated
  • Content Attributes such as metadata, permissions, etc.
  • Hardware requirements
  • Throttling Restrictions
  • Migration tool architecture

Migration Process Efficiency

Migration process efficiency and job uptime have a significant impact on the migration duration. Every organization wants to make sure that migration is running at full capacity with high accuracy. Migration job failure rate too must be minimized as much as possible. Here are the major factors that need to be taken care of during a Microsoft 365 migration.

SharePoint Architecture and Capacity

Every process needs appropriate infrastructural support to be productive. Your chosen migration tool must have the right infrastructural features to maximize your migration success. It should allow a great user experience accompanied by the least throttling effect. This will ensure minimum error rate, minimized downtime, and eventually, greater productivity.

Reduction in Downtime Loss

Once your migration architecture is satisfactory, you can proceed towards mitigating the downtime loss. Incremental migration or migration scheduling can work wonders to save precious business time and plan migration downtime when the traffic is low. This will enable the technical team to focus on set up and troubleshooting whenever they feel it to be convenient.

Failure Rate

Migration Errors might be considered a major setback if not handled properly. Higher failure rates and timeouts lead to the need to re-run jobs. This can be a major money-burning experience. While some errors might be unavoidable, but a proper premigration and postmigration check can be of great help. SharePoint Data Migration Therefore, it’s important to ensure a good error reduction and risk mitigation plan in place. An efficient Failure reporting mechanism too must be in place.


Finally, what we expect from our migration project is to run smoothly. Focusing on the efficiency rather than the mere parameters like time taken can be a great start to improve your migration experience. Just wisely schedule your downtime, avoiding throttling, and managing the errors. These were our tips for a great migration experience. What are yours? Feel free to share in the comments below!

Saketa SharePoint Migrator

Saketa Migrator makes your SharePoint Migration and Office 365 migration effortless.

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