SharePoint Enterprise Content Management or simply, SharePoint Content Management has been a major defining factor to ensure the successful utilization and governance of the SharePoint platform. Thus, it is wise to chalk out a proper SharePoint content management plan as well as have a great content strategy as a backup.
SharePoint Content Management System: Keep it Simple!
SharePoint has always been known for its enhanced security and impeccable sustainability. This makes it the favorite choice for a lot of SMEs and enterprises alike. Microsoft 365 and SharePoint thus boast of being the best one-time investment content management platform that brings you efficient low-cost storage, easy remote or hybrid access, and obviously, quite high security.
However, SharePoint Migration isn’t as simple as it seems. Migrating to SharePoint is much more than just clicking on a SharePoint migrator and getting all the points sorted. Instead, ensuring a good governance feature in the SharePoint Migration tool is a must.
This is where having a proper content management plan turns out useful. A SharePoint CMS or SharePoint Content Web Management System allows the users to publish, edit and arrange content. It might also provide tools to manage workflows in a collaborative environment.
Therefore, it’s time to redesign the file structure and security system to keep the system organized while migrating to a higher version of SharePoint or to SharePoint Online.
Migrate Only the Required Items and Latest Versions
Most users have a “Deletion-Phobia”. They are famous for their habit of stacking up things instead of deleting them. The thought behind it is always “What if it is of use in future”
But, little do we realize that these extra files or the unnecessary older versions of these files are actually a liability.
As a result, a lot of space is wasted by overcrowding as well as older version stacking. Take up migration as an opportunity to clean up your memory and enjoy smoother navigation across it.
Keep a Special Preference for enhanced Security
Security is quite essential. Make sure your governance is strong enough to manage the access rights and every user is automatically assigned so according to their job requirements. The best way to ensure proper security is to make sure that your SharePoint Migrator has an inbuilt Security Manager.
Whether you are migrating from SharePoint On-Premise or other versions, organizing documents is important. In SharePoint, we need to avoid the security settings in the folder structures and rather, keep it at the site level or document library level. Therefore, it is important to reorganize your content effectively.
Have a Backup Plan
Data Loss is a major concern that is inevitable in rare cases but can become very grave if not handled properly. A proper data retention plan must be in place. A backup storage system, either online or on-premise needs to be maintained so that no data loss is permanent.
Post Migration SharePoint enterprise content management is quite a significant aspect to consider when planning an upgrade to your SharePoint platform. Plan precise and to the point and enjoy hassle-free SharePoint Content monitoring.