What is Collaboration?
The collaboration was lately not something that sustained in an organization’s priority list. Usually, collaboration definition was vaguely imposed on anything that connected employees. Businesses referred to just the convenient modes of communication to be collaboration tools be it phone calls, messages, chats, or mere document sharing. These are not collaboration tools authentically. Therefore, as collaboration is closely linked with productivity, using sub-standard means of collaboration can bring long-term disadvantages to organizational success.
Apart from this, even if an organization is equipped with a great collaboration tool like SharePoint Intranet or Microsoft Teams, its employees might still be facing collaboration problems. This takes us to the conclusion that no tool is self-sufficient to drive a great collaboration unless it is accompanied by a great employee engagement approach.
The Simplest Collaboration Definition
In response to mediocre collaboration, we wished to chalk out a collaboration definition that could deliver the simplest real perspective and the productivity it aims for: People working together towards a common goal.
Working Parts of Collaboration Process
Collaboration simply constitutes of three parts:
- A Team
- A Process
- A Purpose
This means different people working together towards a common goal. The collaboration tools and technologies come to the picture after that just with the purpose of aiding these major processes.
SharePoint intranet software is definitely an enhancement to collaboration skills in order to increase cooperation.
Importance of Collaborations
Instead of being the jack of all trades and master of none, it is better to hire and maintain the masters of all those trades. For example, consider a work item as simple as creating the content marketing strategy. It requires inputs from multiple teams, sets of reviews and multiple steps of approval. The collaboration will bring in all these contributing resources together to achieve this business goal as swiftly as possible.
Types of Business Collaboration Methods
Organizations deploy different collaboration software internally to power-up collaboration. While a SharePoint intranet offers tools of collaboration, it’s important to remember that these tools are only as perfect as they are used.
Collaboration can be grouped as :
Instant messaging and chat
These tools are best for real-time collaboration. These can let you chat, conduct screen share meetings and much more that induces the huge benefits of instant response time. Commenting too might be of great use for simplifying the feedback process as well as editing a document by multiple users simultaneously. Skype for Business, Slack, and Microsoft Teams are the perfect collaboration tools in this regard.
While message-based collaboration is focused on the team conversations, document collaboration focuses on deliverables. Once a department does its part on a particular document, it can be forwarded to the next department and then finally to the reviewing team, thus utilizing the same document to bridge the gap between different processes. Google Drive, One Drive, SharePoint and other such platforms are your document collaboration destinations.
Ideation and idea management plays a major role in a company’s growth. It fosters a sense of belongingness and authority among the employees while encouraging new ideas to surface. It can give a boost to knowledge sharing that will ultimately be effective in bringing in productivity.
Overall Benefits of Collaboration
- When done right, collaboration speeds up your business processes.
- When people, resources, and processes work together, business efficiency increases.
- Collaboration increases transparency.
- Employees get a sense of importance to boost their satisfaction level.
- Great collaboration will make the remote workers and freelancers feel a part of the organization.
Many people do correlate collaboration with SharePoint Intranet or Microsoft Teams but a piece of digital workplace solution will not do any wonders unless employee engagement is focussed upon enough.
A well-connected workplace brings in happier work culture and motivated employees who are exponentially useful in increasing organizational productivity and efficiency. When everything within the organization functions so systematically, you can just focus on your customers.